Dear Sirs/Madams,
The security and confidentiality of your data is our priority. We assure that we have always made and shall made every effort to make sure that your data is protected through the use of appropriate technical and organisational measures, including the use of appropriate protection during the design of new services and solutions.
The present Rules serve to inform the customers and interested parties about the purpose, scope, and categories of their personal data processing, the time of processing the same, and the rights that pertain to them, in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April, 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (referred to as RODO/GDPR) in force as of 25 May, 2018.
Data Administrator and Data Protection Officer
The Administrator of your data is Polonia Logistyka with a registered seat in Myszków.
Polonia Logistyka Sp.z o.o.
ul. Kwiatkowskiego 1,
42-300 Myszków.
As the Data Administrator we are responsible for ensuring your personal data security and the manner of using the same in accordance with the applicable provisions of law. Any additional information can be obtained at the Data Protection Officer at the e-mail address iod@polonialogistyka.pl or by correspondence at the address given as the company seat address.
Data Security
In order to guarantee the security of your data, we have carried out a Personal Data Processing Effects Assessment, taking into account the risks related to the processing of the same as well as a risk analysis for the protection measures as applied by us.
At present, we are using high class and tested preventive protection measures and mechanisms monitoring the ways of processing, flows of, and access to the information possessed so that we are able to guarantee that the data processing takes place not only in accordance with the law, but also in accordance with the best practices in the field of data security and IT systems.
At the moment, the data remaining in our possession is not transferred outside the European Economic Area (EU). If such transfer occurs, we shall immediately notify you of this fact and shall post information on this subject on the website, in the present Rules.
Categories of personal data collected
Currently, in connection with our business activity, we inform that we are processing (or may be processing) personal data in the following processes:
The personal data of counterparties found in the records of the Data Protection Office is processed by us for the purpose of agreement performance. We process this data based on the provisions of the Accountancy Act of 29 September, 1994. The data is stored for the period of six years (in accordance with the legislation in force – full five years).
The data coming from the surveillance system is processed in order to protect people and property, which we find to be our legally justified purpose. We store the video footage for the period of 1 month.
We guarantee you that the viedo footage shall not be transferred to any other recipients and that it is not available for the employees.
We process the data regarding senders and addressees of correspondence for the purpose of proper correspondence flow and supervision, thus performing our legally justifiable goal. Polonia Logistyka stores this data for six years.
We process this data in order to meet the legal obligations, such as, for instance, the Labour Code Act, and it is these provisions that form the basis for the processing of data by us for the period as required under the law.
The data concerning the candidates for employees is in our possession due to the consents as expressed to us, and we process it during the recruitment period.
The personal data may be transferred to the following categories of recipients: entities providing the administrator with services that are necessary for the achievement of the aforementioned goals, including IT partners, entities providing technical and organisational support, and entities authorised under the provisions of law.
In each of the cases enumerated, we strive to make sure that the data in our possession is up-to-date and correct, and, having your privacy in mind, we minimise all the information constituting personal data to a degree that enables us to process it correctly.
Rights of persons with respect to personal data
At each stage of us processing the data, youmay have the right to:
In order to ensure proper handling of your enquiries and to observe due diligence during their handling, we have standardised the form, by means of which you can apply for the exercise of your rights. The application may be downloaded directly from the rules website – the linkt to the document can be found at the bottom of the page. We encourage you to acquaint yourselves with the instructions for filling in the form. Its correct completion will enable us to process your enquiry quickly.
The filled-in applications can be submitted in person or via post at the company seat address given or via electronic mail at the address: biuro@polonialogistyka.pl by sending the electronically signed application or scan of a hand-written document.
Each of the application as submitted by you shall be considered individually and with respect to the applicable provisions of law. We would like to remind you that the possibility of exercising a specific right may depend on the legal basis as used in the strictly defined purpose of your data processing and, for instance, on whether the processing of the data is not contingent upon the performance of an agreement or service.
Your applications shall be processed without undue delay, within one month of receiving them at the latest, nonetheless, it is possible that due to the nature of an application we will not be able to meet this deadline, in which situation you shall be notified of the occurring delay and reasons behind it. By analogy, if such circumstances should occur, we shall inform you about the reasons for the refusal to accept and process the application.
We hereby inform that the first application shall be processed free of charge, nonetheless, in the event that your applications were to be unjustified or excessive, we reserve ourselves the right to charge a fee for providing the information again. Of the amount of the fee, or any other reasons which render us unable to process your application, you shall be notified immediately.
In addition, in order to ensure the security of the information transferred, in a situation where we are not able to identify your data correctly, as persons authorised to receive data, we reserve ourselves the right to change the manner of supplying information, of which you shall be advised.
In the event of exercising the right to have your data transferred, the Data Administrator shall send this data directly to another Data Administrator as long as there is a technical possibility for the same. The person applying to exercise that right shall be notified of the decision with respect to the data transfer possibility.
Additional information
A complaint with respect to the processing of personal data may be submitted to a supervisory body dealing with personal data protection. In the Republic of Poland, that supervisory body is the President of the Personal Data Protection Office.
The present Rules enter into force as of 25 May, 2018 until declared cancelled and they meet the obligation arising under art. 13 – 14 of GDPR. We reserve ourselves the right to amend the present Rules – always for the purpose of improving the quality of the services rendered by us and in regard for your rights and privacy.